This is the pack a care provider hands to an inspector, a council or an agency client. It covers six staff on one contract: their right to work, checked on gov.uk and dated, then the DBS, Care Certificate and training the provider holds for each of them. Every credential says who accepted the copy and when, because we never verify a certificate ourselves. Anything missing is named rather than left out.
Right to work, qualifications, training and DBS for staff deployed on a contract, with the evidence for each person
All 6 people in scope had the right to work in the UK throughout the period.
Every person was checked before starting work on the contract, and every follow-up check that fell due was completed on or before its due date.
| Persons | Notes | |
|---|---|---|
| Staff in scope | 6 | Includes bank and agency staff |
| Right to work with no time limit | 3 | Checked once; no follow-up required |
| Right to work with a time limit | 3 | Monitored; follow-up checks due before expiry |
| Follow-up checks due in period | 2 | 1 Jul 2026 to 16 Sep 2026 |
| Follow-up checks completed on or before due date | 2 | 100% |
| Staff without valid right to work at any point | 0 | None |
| Holding every credential their service requires | 4 | Copies accepted by the provider |
| Missing a required credential | 2 | Listed against each person |
| Credential running out within 30 days | 1 | Being chased with the worker |
Everyone in scope, as at 16 September 2026.
| Ref | Person | Engagement | Right to work until | Last checked | Evidence |
|---|---|---|---|---|---|
| W-0141 | Amara Okonkwo | Employed | 05 Feb 2027 | 02 Sept 2026 | Home Office online checkWX-48210-KQ |
| W-0142 | Dawid Kowalczyk | Employed | No time limit | 14 Mar 2026 | Home Office online checkWX-31907-RB |
| W-0143 | Priya Raman | Bank | 30 Sept 2027Restrictions apply | 20 Aug 2026 | Home Office online checkWX-55602-TD |
| W-0147 | Sarah Whitfield | Employed | No time limit | 09 Jan 2025 | Document check |
| W-0150 | Tendai Moyo | Employed | 12 Jan 2027Application pending, confirmed by the Home Office | 12 July 2026 | Employer Checking ServiceECS-2026-0788134 |
| W-0155 | Liam O'Connor | Agency | No time limit | 03 June 2026 | Document check |
How each person's right to work was established, and what else is held for them. Copies of documents are held by the provider and are not included.
W-0141 Amara Okonkwo
Care worker · Employed
W-0142 Dawid Kowalczyk
Senior care worker · Employed
W-0143 Priya Raman
Care worker · Bank
W-0147 Sarah Whitfield
Care worker · Employed
W-0150 Tendai Moyo
Care worker · Employed
W-0155 Liam O'Connor
Care worker · Agency
Qualifications, training and DBS for everyone in scope. Each one is a copy the provider received and accepted; none is verified by RTW Track.
| Person | Credential | Dated | Expires | Where it came from |
|---|---|---|---|---|
| Amara OkonkwoW-0141 · Employed | DBS certificate | 14 Jan 2026 | No expiry | Copy accepted 02 Sept 20261 file held by the provider |
| Care Certificate | 28 Mar 2025 | No expiry | Copy accepted 02 Sept 20261 file held by the provider | |
| Mandatory training: Moving and handling | 11 Feb 2026 | 11 Feb 2027 | Copy accepted 02 Sept 20261 file held by the provider | |
| Dawid KowalczykW-0142 · Employed | DBS certificate | 03 Feb 2024 | No expiry | Copy accepted 14 Mar 20261 file held by the provider |
| Health and social care diploma: Level 3 | 19 June 2023 | No expiry | Copy accepted 14 Mar 20261 file held by the provider | |
| Mandatory training: Safeguarding adults | 02 Sept 2026 | 02 Sept 2027 | Copy accepted 05 Sept 20261 file held by the provider | |
| Care Certificate | Not on file | |||
| Priya RamanW-0143 · Bank | DBS certificate | 22 July 2026 | No expiry | Copy accepted 20 Aug 20261 file held by the provider |
| Care Certificate | 05 May 2026 | No expiry | Copy accepted 20 Aug 20261 file held by the provider | |
| Mandatory training: Basic life support | 12 Aug 2025 | 12 Aug 2026 | Copy accepted 20 Aug 20261 file held by the provider | |
| Sarah WhitfieldW-0147 · Employed | DBS certificate | 09 Jan 2025 | No expiry | Copy accepted 09 Jan 20251 file held by the provider |
| Care Certificate | 30 Apr 2025 | No expiry | Copy accepted 02 May 20251 file held by the provider | |
| Mandatory training: Medication | 18 Mar 2026 | 18 Mar 2027 | Copy accepted 20 Mar 20261 file held by the provider | |
| Tendai MoyoW-0150 · Employed | DBS certificate | 11 Nov 2025 | No expiry | Copy accepted 12 July 20261 file held by the provider |
| Care Certificate | 24 Jan 2026 | No expiry | Copy accepted 12 July 20261 file held by the provider | |
| Mandatory training | Not on file | |||
| Liam O'ConnorW-0155 · Agency | DBS certificate | 16 May 2026 | No expiry | Copy accepted 05 June 20261 file held by the provider |
| Care Certificate | 02 Feb 2024 | No expiry | Copy accepted 05 June 20261 file held by the provider | |
| Mandatory training: Infection control | 09 June 2026 | 09 June 2027 | Copy accepted 10 June 20261 file held by the provider | |
How checks were made. Home Office online checks used the worker’s share code and date of birth, run in the provider’s name; the result page with its photograph and reference number was captured at the time. Document checks were made against the original document with the holder present, and dated at the time. Pending applications were confirmed by a Positive Verification Notice from the Home Office Employer Checking Service. For agency staff, the supplying agency’s confirmation of its check is held.
Scope note. This document confirms right to work for the people and period stated. The provider remains responsible for its right to work checks as the employer.
SAMPLE DOCUMENT. All people, references and dates are fictitious.