For care services in Scotland
SSSC registration, PVG and right to work, tracked for every worker
Every date the Care Inspectorate can ask about, for employed, bank and agency staff, in one register. We chase each worker before anything lapses and keep the evidence ready for the day you're inspected.
Right to work fines start at £45,000 per worker. Unregistered staff are a finding in their own right.
Most services are set up the same day.
What you’re responsible for
Three dates for every worker, and any one of them can catch you out
SSSC registration within six months
New workers must apply to the SSSC within three months of starting and be registered within six. If they aren't, they may not be able to carry on working, and the gap is yours to explain. Qualification conditions on a registration have their own deadline too.
PVG is moving to five-year membership
Since April 2026, PVG scheme membership lasts five years and has to be renewed. Existing members are being moved across in phases, so renewal dates will arrive across your staff a few at a time, not all at once.
Right to work, before permission ends
Staff with time-limited permission need a new check on or before the date it ends. Miss it and you lose your defence against a civil penalty of up to £60,000 per worker, starting at £45,000 for a first breach. The same law applies across the UK.
Most services have all of this on file. What catches them out is the date nobody was watching.
Inspection
What the Care Inspectorate will ask to see
- SSSC registration for everyone in a registrable role, and progress on any qualification conditions
- PVG scheme membership for every worker doing regulated work
- Right to work evidence, with the date each check was made
- Training and induction records
One pack answers all of it, for one worker, one service or your whole organisation, as it stood on any date.
How it’s handled
Every record kept, every deadline chased
SSSC registration, PVG, right to work and training for employed, bank and agency staff, on one register. Workers are chased for you. You only hear about the ones who don’t reply.
90 days
The worker is asked for the new document
60 days
Reminder if nothing has come back
30 days
You're told who hasn't replied
5 days
Urgent alert, final request
Due date
Flagged on the register
Text Message · SMS
Today 09:00
Staff upload their own documents
A text or email with a link. No account, no app. You accept each one with a click.
Right to work checked on gov.uk for you
When a share code comes back we run the check and save the result. You confirm the photo is them.
Nothing is overwritten
Every request, reply and check is timestamped, so the record stands up when it’s questioned.
Set up this afternoon
Upload the spreadsheet you already keep and chasing starts. Or book a call and we’ll set it up with you.
Security
Built to hold sensitive staff records
Held in UK data centres, encrypted in transit and at rest, with every view, change and export logged. You stay the data controller, and a data processing agreement is part of the terms.
Pricing
£49 a month per service, unlimited staff
Every worker on the register, employed, bank and agency, at no extra cost. Each further service is £39 a month. No minimum term.
£49 per service, per month
Have an offer from us by email? It’s applied when you start.
Start 14-day trialQuestions
Questions from care services in Scotland
- Do you check the SSSC register for us?
- No. We hold each worker's SSSC registration number and renewal date, remind the worker before anything is due, and tell you if they don't respond. Confirming a registration on the register itself stays with you. Right to work is different: we run that check on gov.uk for you.
- Disclosure Scotland already tells us when PVG is due. Why track it here?
- They do, and you should keep acting on those notices. What they don't give you is every worker's PVG date next to their SSSC registration and right to work in one place, with the evidence behind each. That is what the Care Inspectorate asks to see.
- How do you handle new starters who aren't registered yet?
- Record their start date and we count the SSSC deadlines from it. The worker is reminded to apply, and you're told well before the six months are up if they still aren't registered.
- Is right to work any different outside England?
- No. Right to work is UK immigration law, so the check, the share code and the penalties are the same in every nation. What differs is the regulator that inspects your records and the register your staff belong to, which is why this page talks about both.
- Do we have to replace our spreadsheet or HR system?
- No. Upload the spreadsheet you already keep, or an export from your HR or rota system. We match the columns, and the register starts from the dates you already hold.
- Does it cover agency and bank staff?
- Yes. They sit on the same register as your employed staff, and you log the evidence an agency sends against each worker, with the date it arrived.
- Can we cancel?
- Yes, at any time, from inside the product. There's no minimum term, and you can export your full record history whenever you like.
Services in another part of the UK?
See who is due, overdue or unregistered today
Upload your staff list and every SSSC, PVG and right to work date is on one register by this afternoon.
14-day free trial. Cancel any time.