For care services in Wales
Social Care Wales registration, DBS and right to work, tracked for every worker
Every date Care Inspectorate Wales can ask about, for employed, bank and agency staff, in one register. We chase each worker before anything lapses and keep the evidence ready for the day you're inspected.
Right to work fines start at £45,000 per worker. Unregistered staff are a finding in their own right.
Most services are set up the same day.
What you’re responsible for
Three dates for every worker, and any one of them can catch you out
Registration that doesn't quietly lapse
Care workers must be registered with Social Care Wales, pay an annual fee and renew every three years, with each renewal endorsed by you. A missed fee or renewal takes someone off the register, and employing unregistered workers risks enforcement by Care Inspectorate Wales.
DBS checks you can show
Care Inspectorate Wales expects a DBS check on file for every worker in a regulated service. Holding it isn't enough if you can't find it, or show when it was done.
Right to work, before permission ends
Staff with time-limited permission need a new check on or before the date it ends. Miss it and you lose your defence against a civil penalty of up to £60,000 per worker, starting at £45,000 for a first breach. The same law applies across the UK.
Most services have all of this on file. What catches them out is the date nobody was watching.
Inspection
What the Care Inspectorate Wales will ask to see
- Social Care Wales registration for every care worker, kept current
- A DBS check for every worker, with the date it was issued
- Right to work evidence, with the date each check was made
- Training and qualification records
One pack answers all of it, for one worker, one service or your whole organisation, as it stood on any date.
How it’s handled
Every record kept, every deadline chased
Social Care Wales registration, DBS, right to work and training for employed, bank and agency staff, on one register. Workers are chased for you. You only hear about the ones who don’t reply.
90 days
The worker is asked for the new document
60 days
Reminder if nothing has come back
30 days
You're told who hasn't replied
5 days
Urgent alert, final request
Due date
Flagged on the register
Text Message · SMS
Today 09:00
Staff upload their own documents
A text or email with a link. No account, no app. You accept each one with a click.
Right to work checked on gov.uk for you
When a share code comes back we run the check and save the result. You confirm the photo is them.
Nothing is overwritten
Every request, reply and check is timestamped, so the record stands up when it’s questioned.
Set up this afternoon
Upload the spreadsheet you already keep and chasing starts. Or book a call and we’ll set it up with you.
Security
Built to hold sensitive staff records
Held in UK data centres, encrypted in transit and at rest, with every view, change and export logged. You stay the data controller, and a data processing agreement is part of the terms.
Pricing
£49 a month per service, unlimited staff
Every worker on the register, employed, bank and agency, at no extra cost. Each further service is £39 a month. No minimum term.
£49 per service, per month
Have an offer from us by email? It’s applied when you start.
Start 14-day trialQuestions
Questions from care services in Wales
- Do you check the Social Care Wales register for us?
- No. We hold each worker's Social Care Wales registration number and renewal date, remind the worker before anything is due, and tell you if they don't respond. Confirming a registration on the register itself stays with you. Right to work is different: we run that check on gov.uk for you.
- Can we see who is due to renew before we're asked to endorse it?
- Yes. Renewal dates are tracked for every worker, so you see what's coming in the next 90 days and the worker is reminded before it's due.
- Is right to work any different outside England?
- No. Right to work is UK immigration law, so the check, the share code and the penalties are the same in every nation. What differs is the regulator that inspects your records and the register your staff belong to, which is why this page talks about both.
- Do we have to replace our spreadsheet or HR system?
- No. Upload the spreadsheet you already keep, or an export from your HR or rota system. We match the columns, and the register starts from the dates you already hold.
- Does it cover agency and bank staff?
- Yes. They sit on the same register as your employed staff, and you log the evidence an agency sends against each worker, with the date it arrived.
- Can we cancel?
- Yes, at any time, from inside the product. There's no minimum term, and you can export your full record history whenever you like.
Services in another part of the UK?
See who is due, overdue or unregistered today
Upload your staff list and every Social Care Wales, DBS and right to work date is on one register by this afternoon.
14-day free trial. Cancel any time.